- Mail: FedEx, USPS, UPS, DHL, etc
- Phone Calls
- Text Messages
- RSS readers
- Conversations with family members
How do you handle all of the incoming stuff and all the tasks that this stuff generates?
Imagine this: I had just returned home from the WeBlog Conference to over a dozen packages, hundreds of new FaceBook and Twitter followers, and over 1,000 emails to sift through. Plus, I had several pages of things that needed doing post-conference!
So, how did I handle it?
- Step One: I got overly stressed over the amount of work needed doing. 🙂
- Step Two: I decided to simplify it and write a post on what I did. LOL!
- Step Three: I grabbed my brand new timer and set it for 10 minutes. With a notebook and my new favorite pen, I began free-writing or brain dumping all the tasks that popped into my head.
- Step Four: I set my timer for another 10 minutes, organized my Outlook Inbox by sender instead of my date and began bulk deleting anything I deemed unimportant, junk mail, ads, or newsletters. That took one inbox from 241 emails down to 91! I feel better already!
Ways to Handle Your email Inbox:
- Step Five: With that inbox still by sender, I went through my new Twitter follows to see who I wanted to follow back and my new FaceBook request to approve or ignore them. (approximately another 10 minutes)
- Step Six: Again, I set my timer – but this time for 15 minutes. I spent 15 minutes working on a post. Since I had a few in my drafts folder, I was actually able to complete one and post it in that time frame.
- Step Seven: Another 15 minutes found me handling and responding to the 91 emails still in my first folder.
An hour down and I have just about handled every email in 1 inbox and posted one post! I completed this process the entire day and ended up getting all emails handled and about 6 posts scheduled! Now, I am caught up on blogging and ahead on posts! This is a great way to catch up the overflow to get your life back on track!
Note: this concept can be used for housework, too! Timers and breaking tasks into smaller tasks can really help with procrastination!