Every bride wants her big day to run smoothly, without last-minute hitches and with nothing forgotten. Organizing what can often be an elaborate affair sometimes takes planning of almost military precision. Done correctly, the sequence of events that make up the perfect wedding day will appear effortless to everyone involved. Here are some tips towards achieving a stress-free, enjoyable day.
Meticulous Planning and List Keeping
Weddings normally happen with an accepted sequence of events. These may include the ceremony, the wedding breakfast and an evening dance or disco. Dividing up the planning for each event, as though each were an act in a play, will help each stage seem less daunting.
Make lists for absolutely everything, from the types of flowers in arrangements and bouquets to the number of bottles of champagne that will be needed. If there is a team of people working on the planning of the wedding, make sure each person has a copy of the various lists.
Start the preparations months in advance so that plenty of time is allowed for cakes to be baked and matured and for you to find the perfect venue. Also, think about how much time will be needed to prepare the venue for the wedding event, whether you will need to allow for this time in the booking and whether the venue itself will help with the preparation. Online research can sometimes help to cut down the time it takes to find a suitable venue, with sites such as www.liv.ac.uk/hospitality/weddings-special-events/ providing helpful advice.
Stay in Close Communication
Make sure that all the team involved in the planning stays in close communication. Plan weekly meetings for everyone to get together and discuss progress or new ideas. This also gives you an opportunity for the early solving of any problems that might occur.
Keep contact information for all of the companies or organizations you are using in one place. Nothing is more frustrating than needing to make a quick call to someone and not being able to find the number. Likewise, make sure all members of the planning team have the same list of contacts.
As time draws closer to the event, confirm everything: bookings, caterers, photographers, cars, flowers. Leave nothing to chance.
On the day itself, or on the evening before if you have the luxury of time, arrive early at the venue to complete the arrangements and make sure everything is ready before the event begins. Plan to arrive at least an hour early.
Remember to look after the people who are helping to make it a perfect day. Arrange catering for all your suppliers, including the photographer, florists, make-up artists and anyone providing evening entertainment if they are likely to be at the venue for any length of time and especially if they are staying all day.
Send Guests Home Happy
If using an out-of-the-way venue for evening celebrations, remember to arrange transport home for your guests, particularly those who may have arrived in wedding cars. Remember, though, that many people these days don’t want to drink and drive, so arranging for taxis back home or to hotels would be a welcome courtesy.
Prepare favors in the form of wedding cake slices or small gifts for all your guests well ahead of time so they are available at a moment’s notice when guests are ready to leave.
About the author:
This guest post has been created by Sally who creates great content around events ensuring that you get the information you need to run a successful one.